Yard Management System Implementation 101
Updated: August 6
Implementing a yard management system (YMS) is a unique process. Unlike many other systems, it impacts every part of your operation, from third-party guard services at the gate all the way up to corporate executives who need data on the fleet and trailer network. Because of this wide reach, it is essential to invest time upfront gathering detailed information about your current processes. This discovery process often uncovers important operational details, especially when comparing different shifts.
Common Pitfalls and Pro Tips
To help you avoid these challenges, here are some key pitfalls to watch out for, along with practical tips for success:
Incomplete Data Collection
- Pro tip: Include everyone who interacts with trailers in your information gathering. No role is too small. Every team member who touches trailers or accesses trailer information should be part of the process to ensure complete data.
Unorganized Yard Layouts
- Pro tip: Avoid changing the names of yard areas during implementation. Even if reorganization sounds like a good idea, keeping existing yard zone names avoids confusion and frustration among staff.
Unreliable Trailer Status
- Pro tip: Make sure roles and responsibilities are clearly defined. Sometimes teams are unclear about where their duties begin or end, which can result in inaccurate loaded or empty trailer information.
Lack of a Go-Live Plan
- Pro tip: A detailed go-live plan is critical. Depending on the size of your yard and the number of trailers, a phased rollout can help make the transition smooth and get your system up and running quickly.
For a deeper look at common yard challenges and how a yard management system can address them, check out our white paper, "8 Problems Fixed with Yard Management Software."
Why Choose YardView?
We have been leading the yard management space since 1998. Whether you are just beginning your yard management system journey or have been using YardView for years, our specialists are ready to guide you every step of the way. We work with you to improve your current environment and streamline your operations.
Ready to see how YardView can transform your yard operations?
Book a personalized demo with one of our specialists today and discover how our yard management system can streamline your processes, improve visibility, and boost efficiency.
