According to Supply Chain 24/7, implementing a yard management system can reduce expenses by at least 5 percent. Self-service and contactless visits can eliminate time and money wasted from back-and-forth manual appointment setting and check-in paperwork when carriers can schedule themselves.
Fully contactless visits allow drivers to sign necessary paperwork online before arriving at your gate and check in via a mobile device or text message. Carriers can easily locate dock doors without staff guidance through access to real-time yard parking information. Checking out is also a breeze with alerts when their load is dropped off.
Without trailer yard management, setting appointments via phone calls and emails can take up valuable productive time, while manual gate operations are more prone to errors.
There’s no need to guide your yard visitors when they can be guided by YMS software instead.
• Manual check-in for carrier appointments at the gate, including paperwork signing and logging vehicle details.
• Security check and verification processes.
• Guard/gate staff notifies the yard manager or dock team of the carrier’s arrival.
• Spotter sends the yard driver instructions to fetch the trailer and bring it to the dock door.
• The yard driver moves the trailer and contacts the dock staff to prepare it for loading.
• Dock staff begins trailer loading and contacts the spotter once complete.
• Spotter moves the loaded trailer to prepare for shipment and contacts yard managers upon completion.
• Carrier truck manually checks out with gate staff.
While this may seem like standard yard procedures, any minor delay or error can cause a chain reaction of issues. And manually processing yard visitors is lengthy enough.
If carriers are late to their appointments or yard drivers fail to confirm if a trailer was moved verbally, it can delay processing times significantly— potentially spoiling inventory with raw goods and damaging your business’s reputation.
New business software may seem daunting. But it’s actually a simple five-step integration with the right yard management system. When employees, cargo, and carriers are all managed in one easy-to-use platform, it can improve your yard operations significantly.
In addition to streamlining carrier visits and appointments, yard management systems can benefit the bottom line by improving the following:
Remove common blind spots, such as trailer asset location and yard drivers not knowing the dock doors that trailers are moving to through 24/7 monitoring.
Assist gate staff by accurately capturing cargo information in a few clicks from check-in to check-out instead of manual processing.
Integrate dock management with yard management to see the exact number of Empties, waiting trailers, and incoming goods for optimized processing.
Minimize dock waiting times and yard congestion when carriers know when to arrive and which dock door to pull into.
Reduce detention and demurrage fees by ensuring your cargo doesn’t overstay its time through continuous yard monitoring.
Measure yard performance through key metrics like shipment unloading/loading rates, monthly appointments, and gate throughput to improve operational inefficiencies and business opportunities.