When is the Right Time to Tackle Yard Management Issues? No Better Time Than Now

Written by: 
YardView
Posted on: 
December 10, 2021

Man standing in a warehouse thinking about when to solve his operations yard issues

When it comes to your yard management operations, you will experience issues. It’s inevitable. How and when you tackle those yard management issues is what’s important. Let’s discuss how to determine when the right time to tackle yard management issues is, the biggest challenges facing most yard operations today, what happens when you don’t act on yard management issues, and how you overcome the most difficult and the most common yard management issues from utilizing YMS software. With all issues that your yard might face, waiting to act instead of tackling it in the moment may result in negative consequences that can affect your operations. How you handle your yard management issues in a time of crisis will only help speak to how well your operations yard performs on a regular basis.

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When is the Right Time? You Should Act on Yard Management Issues Right Away

Yard management system issues should be tackled as soon as possible, preferably immediately. The time to act is now! Why wait to solve an issue when it may result in costly solutions and indirect inefficiencies that can potentially destroy your entire logistical operation? Something that is important to add is that yard management issues do not just remain within the yard; they can expand to the beginning and ending stages of a supply chain. When one link of the chain fails, it impacts it to the point where it could fail. The last mile delivery of the supply chain is more important than ever. And when it is at its strongest, the business will continue to grow.


Biggest Challenges Facing Yard Management Systems

Two men standing in an operations yard with paper and clipboard arguing about yard management issues

There are a few examples of yard management challenges that come to mind:

  1. Dependency on Manual Operations – In a technical world, a lot of yard operations managers still prefer to rely on manual operations, which can reduce efficiency and cause issues with productivity and performance.
  2. Difficulty Locating and Managing Assets and Equipment on the Yard – When your yard management system is unable to locate and manage its assets and equipment, it can decrease the amount of transparency that is available across the yard. Adding flexible asset tracking evaluates fleet movements, identifies inefficiencies, and optimizes loading and unloading times.
  3. Costly Operational Costs and Fees – Examples of operational costs and fees include increased workload, manual operations processes, and a reduction in efficiencies. According to a 2018 study with the Owner-Operator Independent Drivers Association, more than 78% of carriers missed the opportunity to add at least one load per month due to detention times. When a dwell turns into detention, shippers know how costly this yard management issue becomes.
  4. Expensive Overtime Labor – Although accurately tracking labor planning is difficult to achieve, manually inputting labor time drastically increases unneeded costs that can easily be automated, which will improve an organization’s efficiency in its labor planning.

What Happens When You Don’t Act on Yard Management Issues?

When there is an issue, if you do not act on it immediately, then improvements will not occur. It is that simple. Yard management issues do not just simply impact the yard operations, but the entire supply chain. When one link on the chain is affected, the entire supply chain may fail, resulting in your business to fail. When an inefficient yard management is present, one or multiple of the following may occur:

  • An increased delay in shipments to and from the warehouse to the customer.
  • Lack of visibility for shipments and trailers while shuttling between plant and distribution centers.
  • An increase in higher spotter and shuttle spending due to inefficient yard trailer management.
  • Demurrage or truck driver detention charges as well as increased gate congestion.
  • A lack of reducing the carbon footprint while negatively impacting overall operations.
  • An inability to constantly monitor safety and maintain compliance that prevent violations.

How to Solve Yard Management Issues & Act on Them

An operations yard manager talking with co-workers about how to solve yard management issues with yard management software

The answer to this question is simple: utilize and leverage a yard management software. From different issues that may arise in yard operations, including manual operations, difficulty locating inventory and assets, increased operational costs and fees, and overtime labor, can generate ongoing congestion and reduce overall visibility across the yard. By utilizing an innovative yard management software integration, it will not only automate your organization’s processes, but eliminate any potential headache that may come from one of the following common yard management issues.


Intelligent Yard Management Software Built to Solve Issues & Combat Challenges

YardView’s yard management software system is recognized as one of the best on the market today. As a leading provider for more than 20 years, we have developed a yard management software solution that transforms your operations yard into an efficient system, with zero headaches to follow. Our YMS provides innovative functionality including Gate Management, Dock Management, Yard Driver Management, Scheduling, Load Management, Systems Integration, Carrier and Customer interfacing, and much more. All in all, our software is customizable to address any yard management issue your organization may be experiencing. For more information, please visit https://www.yardview.com/demo-the-software to schedule a demo and learn more about how YardView can be the solution you have been searching for.

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